This background is called “field shading” and indicates that a script or code has generated the number. Notice that the figure/table number appears with a gray background.

To add the text of your caption, click after the table/figure number and enter your text. The caption label will appear above/below the table or figure.

In the Use separator menu, select the punctuation you want to appear between the chapter number and the figure/table number.

In the Heading starts with style: menu, select Heading 1.

If you select this option, two more options will appear:

If you want to include the chapter number in the table/figure caption number, checkmark the Include chapter number box.

In the Captioning Numbering window, in the Format menu, select 1,2,3….

In the Position menu, select where you want the caption to appear.

In the Caption window, in the Label menu, select the label Figure or Table.

On the References tab, click the Insert Caption button.

Click on the figure or table where you want the caption to appear.

The ETDR template is configured to automatically create a list of figures and list of tables, also required by the Graduate School, from the text of your captions. The Graduate School requires that you have a caption for each table and figure in your ETDR. Captions for figures and tables - Word 2010

How to insert a citation word 2010